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Propose an exhibition

Note: Due to a high number of exhibition postponements over the past year, proposals submitted in Fall 2021 may be considered for Fall 2022.

The School of Art galleries accept proposals for exhibitions in Harry Wood Gallery and Step Gallery. All art students, faculty, alumni, groups or individuals are eligible to apply. Exhibitions are scheduled throughout the semester and the galleries maintain scheduled operating hours. While exhibitors may request a specific space, successful proposals are generally placed in the most suitable and available space.

Proposal deadlines

Proposals are accepted at any time, but the application deadlines for proposals to be considered for the following semester are: November 15 for the spring semester and April 15 for the fall semester. Proposals received after the deadlines are automatically considered for the next application period.

All proposals are reviewed by the Gallery Advisory Committee. If the galleries cannot accommodate all approved proposals during the semester requested, the proposals are considered for a possible future date.

Proposal criteria

  • A clearly articulated statement of a central idea for the exhibition.
  • Aesthetic resonance between work in a single medium or significant dialogue presented across multiple mediums.
  • Professional presentation.
  • Suitability for venue.

Proposal instructions

Submit online proposal form (see below). The following items must be submitted with your proposal:

  • Contact information (in the case of group exhibitions, there should be one person designated to submit the proposal and act as contact person to the galleries).
  • Exhibition title.
  • Space preference (the galleries accept proposals for Harry Wood Gallery and Step Gallery).
  • 250-word proposal narrative (see below).
  • Visual support of up to 10 images (under 10MB each) and an accompanying image list.
  • Biographies and CVs for proposed exhibitors and/or curators.
  • Letter of support from a faculty member (only required for current students). The letter can be in the form of an email.  
  • Proposed gallery layouts are highly recommended.
  • Technical requirements for exhibition (e.g. internet connection, digital projection and displays, etc.).

The proposal narrative is a 250-word written narrative detailing the proposed theme and contents of the exhibition. Consider the following when writing your proposal narrative:

  • The title of the exhibition.
  • List of exhibitors.
  • Why the works are coming together for exhibition.
  • The artistic, social, cultural implications of the exhibition.
  • How the exhibition fits with the mission of the School of Art galleries and the ASU community.
  • Types of media represented and how the artwork relates to each other and to the space.
  • If the artists in the exhibition have not already been selected, detail the circumstances of a call for work.
  • How the space will be utilized.
  • Describe any other events in conjunction with the exhibition (e.g. silent auction, gallery talk, lecture, etc.).

Proposals will not go forward to the committee selection process until they are complete. Once the committee accepts a proposal, no changes may be made to the content, theme or title of the exhibition without the permission of the committee.

Each exhibitor is expected to plan and install their exhibition, provide simple refreshments for the opening reception, and oversee the de-install and restoration of the gallery to its original condition, as well as work with the Galleries Director to meet promotional deadlines for the School of Art.

Submit exhibition proposal