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Propose an exhibition

The School of Art galleries accept proposals for exhibitions in the student galleries – Gallery 100, Harry Wood Gallery and Step Gallery. All art students, faculty, alumni, groups or individuals are eligible to apply. Exhibitions are scheduled weekly or bi-weekly during the semester and the galleries maintain scheduled operating hours Monday through Friday except holidays. While exhibitors may request a specific space, successful proposals are generally placed in the most suitable space:

  • The Step Gallery holds group exhibitions, especially classes and student groups.
  • In the fall semester before the group BFA exhibitions begin, Gallery 100 offers individual BFA exhibitions – generally more than one exhibition concurrently).
  • The Harry Wood Gallery is usually reserved for MFA exhibitions or other annual School of Art exhibitions, but the committee may place proposals in the gallery when there is an open slot.

Proposal deadlines
Proposals are accepted at any time, but the application deadlines for proposals to be considered for the following semester are: Nov. 1 for the spring semester and April 1 for the fall semester. Proposals received after the deadlines are automatically considered for the next application period.

All proposals are reviewed. The School of Art gallery and exhibitions committee makes the final acceptance decisions. If the galleries cannot accommodate all approved proposals during the semester requested, the proposals are considered for a possible future date.

Proposal criteria

  • A clearly articulated statement of a central idea for the exhibition.
  • Aesthetic resonance between work in a single medium or significant dialogue presented across multiple mediums.
  • Professional presentation.
  • Suitability for venue.

Proposal instructions
Submit online proposal form (see below) and packet containing the following. Once you submit the online proposal form, you will receive an email with details on how to submit your packet. The packet should include the following:

  • Cover sheet that includes your name and contact information (email and phone number). In the case of group exhibits, there should be one person designated to submit the proposal and act as contact person to the gallery.
  • Artist's resume – one for each artist – or information about your group.
  • Proposal Narrative (see below).
  • Letter of support from a faculty member. The letter can be in the form of an email.  
  • Visual support including digital images and layout of the gallery.
  • Technical requirements for exhibition (e.g. internet connection, VCR, digital projection, etc.).
  • Exhibition information for School of Art gallery publicity.

The proposal narrative is a one- to three-page written narrative detailing the proposed theme and contents of the exhibition. Consider the following when writing your proposal narrative:

  • The title of the exhibition.
  • List of exhibitors.
  • Why the works are coming together for exhibition.
  • The artistic, social, cultural implications of the exhibition.
  • How the exhibition fits with the mission of the School of Art galleries and the ASU community.
  • Types of media represented and how the artwork relates to each other and to the space.
  • If the artists in the exhibition have not already been selected, detail the circumstances of a call for work.
  • How the space will be utilized.
  • Describe any other events in conjunction with the exhibition (e.g. silent auction, gallery talk, lecture, etc.).

You will receive an email response directing you to submit the above packet with the following information and where to submit the packet. Please submit proposal documents in digital form as Word documents or PDFs, and images as lower resolution JPEGs (72 dpi, about 1000 pixels as the largest dimension).  The files may be emailed or submitted on CD or flash drive.

Proposals will not go forward to the committee selection process until they are complete! Once the committee accepts a proposal, no changes may be made to the content, theme or title of the exhibition without the permission of the committee.

There is a $25 fee per exhibition, payable prior to installation. Each exhibitor is expected to understand and follow gallery policies and procedures as stated in the Gallery Guide to Procedures, which is provided once the proposal has been approved. 

The gallery provides gallery class support for installation and staffing the gallery during the exhibition where possible, a mailing list, help with planning promotional items including cards, posters and press release, and assistance during the opening reception. Each group of artists is expected to plan and install their exhibition, provide simple refreshments and a guest book for the opening reception, and volunteer hours sitting the gallery during the exhibition.

Submit exhibition application